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How do I connect Power Automate Connector to Smartsheet in 5 minutes?

Execute the following steps to connect Power Automate Connector to Smartsheet. You only need knowledge of Power Automate Connector, your own business and the Smartsheet administration.

Smartsheet is online software for collaboration and workflow management.

No technical knowledge is needed nor knowledge on the Smartsheet APIs to connect Smartsheet to Power Automate Connector. This step-by-step plan will tell you exactly which steps you need to go through on Invantive Cloud to create your own Azure data warehouse with data from Smartsheet.

The steps to connect Power Automate Connector to Smartsheet are:

  1. Register an Invantive Cloud account.
  2. Create a Smartsheet database.
  3. Make the Smartsheet database available through the Microsoft OData connector.
  4. Connect Power Automate Connector to Smartsheet through the connector.
  5. Load data from Smartsheet into Power Automate Connector data warehouse.

Invantive Cloud offers a Smartsheet connector to download data from Smartsheet into Power Automate Connector, but there are over 75 other connectors available also for SQL, Power BI Desktop, Power BI Service, Power Query and/or Azure Data Factory.

With the Smartsheet connector for Power Automate Connector you will by default fetch the data from all connected Smartsheet companies in your dashboard. You can limit the number of Smartsheet companies that are retrieved in Power Automate Connector through the Database settings. For example, you can also limit the connector for Power Automate Connector to the data from exactly one Smartsheet company. Of course, you can also filter the data by a specific Smartsheet company using a filter step in Power Automate Connector. The Smartsheet connector for Power Automate Connector has advanced optimizations for great real-time performance with both a single Smartsheet company as well as with hundreds of Smartsheet companies.

When you are having questions, please check the forums for Smartsheet. Every organisation is entitled to 1 hour of free training to help you get started. This free hour also applies to free plans.

Register Account on Invantive Cloud

Skip this step when you already have an account on Invantive Cloud. Otherwise execute the following steps one time to register an account on Invantive Cloud:

  1. Go to Invantive Cloud start page.

  2. Select the Log on-button.

  3. Select the Sign Up-button. Sign Up to Invantive Cloud.

  4. Enter your business email address. Enter business email address.

  5. Select the Next-button.

  6. Enter your personal data. Enter personal data.

  7. Select the Next-button.

  8. Enter your password and repeat the provided password.

  9. Select the Next-button. Enter two identical passwords.

  10. You will receive a six-digit verification code by email within 2 minutes.

  11. Enter the six-digit verification code. Six-digit verification code to validate email address.

  12. Select the Sign Up-button.

  13. Log on now. > Sign Up.

  14. Make sure you have an authentication app installed on your phone. Select the Next-button. Prepare TOTP-configuration.

  15. Add the displayed QR code to the authentication app, enter the current verification code, and choose "Finish". Scan QR-code into TOTP-app and enter current code.

  16. Skip registration of the organization. Skip company registration.

  17. Complete your personal data and choose 'Save'. Complete personal data.

  18. Go to the dashboard. Navigate to dashboard.

  19. The Invantive Cloud dashboard will be shown.

You now have a login code on Invantive Cloud with which you can set up the connection with Smartsheet and numerous other platforms. You will use the same Invantive login code and workflow for all other platforms.

Create Smartsheet database

In this step, we set up a database with data from Smartsheet. The database is "virtual" because it is not a traditional database, but is fed real-time from Smartsheet. Invantive Cloud provides Power Automate Connector with a real-time link to Smartsheet. The database will be used for all your Smartsheet reporting with Power Automate Connector. So you only need to perform these steps once.

  1. Click the Add Database button. Add database.

  2. Select Smartsheet from the list. Select Smartsheet connector.

  3. Please fill out the form with login information for Smartsheet.

  4. Select the OK-button.

Congratulations! You can now process data from Smartsheet within the Invantive Cloud website. You can do this for example with the interactive SQL editor.

Grant connection from Power Automate Connector access to Smartsheet

To retrieve the data from Power Automate Connector we create a link via Invantive Bridge Online. This creates a "bridge" between the cloud of Invantive and the standard OData connector that is available in every version of Power Automate Connector. You do not need to install anything locally: no connector, no ado.NET provider and no Power Automate Connector add-on neither.

Execute the following steps to safely use the data from Smartsheet outside of Invantive Cloud:

  1. Next to the database you will find an orange text requesting you to allow access from your current location (IP address). Select the nearby orange button.

  2. You must completely disable IP address checking by entering an asterisk ("*") since Microsoft Power Automate Connector consists of hundreds of thousands of servers across the globe.

You are now ready to import the Smartsheet data into Power Automate Connector.

Configure Power Automate Connector connector for Smartsheet

You will now pull in Power Automate Connector data from Smartsheet through the established link.

Please note again that Invantive Cloud under the hood handles all complexity such as setting up credentials such as a refresh token, acquiring an access token, optimizing and parallelizing access, accessing an API within the rate limits, scopes and security restrictions. There is absolutely no need for knowledge on complex technical topics such as OAuth access tokens or API. The Microsoft Azure Data Factory steps, activities and pipelines can be constructed using just the OData feed and basic authentication.

Execute the following steps:

  1. Start Microsoft Power Automate Connector and select 'Ingest'. Copy Smartsheet data using Microsoft Azure Data Factory activity 'Ingest'

  2. Select 'Built-in copy task'. Built-in copy using Smartsheet as source

  3. Select source type 'OData' and select 'New connection'. OData connection for Smartsheet to Microsoft Azure Data Factory

  4. Enter in the window the Bridge Online URL of the Power Automate Connector database. This URL containing the data can be found in the Database-form of Invantive Cloud. Choose authentication type 'Basic authentication'. Enter the Invantive Cloud user name and password. OData URL for Smartsheet with log on credentials

  5. The list of available Smartsheet tables appears. Select the desired tables and construct your pipeline in Microsoft Azure Data Factory. Select Smartsheet tables and process them in Microsoft Azure Data Factory